Course Material | Microsoft Word Course Material Part - 01

Microsoft Word Course Material Part - 01

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Friend's today we are talking about most important topic Microsoft Word Course Material for Computer Exam and Competitive exams. We are providing you with a Computer Course Material based on the types and patterns of questions asked in the Computer Awareness are always important for NIELIT Exam, Govt Departmental Exam, IBPS PO, IBPS Clerk and Others Exam.

Basic Computer Fundamental Course Material Provided by: Mangal Sir

MS Word: is a Window based word processing package developed by Microsoft Corporation Ltd. It includes all the features of a word processing package like writing a letter, editing them, printing them after formatting.
  • The extension of MS Word 2003 or previous version is .doc
  • The extension of MS Word 2007 or latest version is .docx
How to open MS Word 
Steps
  • Hold the Window Key and Press R
         Run window will appeared.

  • Type WinWord in open textbox.
  • Press Enter Key / OK button 

Title Bar: The top bar of every window is called Title bar. It includes Office button, Quick Access toolbar and Window control button (minimize, maximize / restore down and close button (X))

Control Tabs: The collection of Tabs called control tabs. Home, Insert, Page Layout, References, Mailings, Review, View, and Add-Ins (all are call TAB)

Ribbon: The area below the Control tabs.

Group: Ribbon is divided in different sections. Each section is called Group. Clipboard, Font, Paragraph, Styles and Editing are groups.

Application Area: Blank page

Viewing barLower right side: Print layout, full screen reading, web layout, outline and draft. 

  • To open My Computer: Window key + E
  • To open the search window: Press window key + F
  • To open Run window: Press Window key + R
Function of Keyboard:
  • Enter key: changing the paragraph, OR to execute any command
  • Backspace: to erase one character left side at the current cursor position.
  • Delete: to erase one character right side at the current cursor position. OR To erase the selected text, file or folder.


F1, F2………………………F12 are known as function key.
Only there are three function keys whose use is uniform.
  • F1: to activate the HELP window
  • F7: to open the spelling and grammar checking window.
  • F12: used for Save as
Use of Esc key: If by mistake any other key is pressed and unwanted window is opened, Esc key is pressed to remove the window.

Use of Tab key: 
  • By pressing Tab key, a gap of 0.5 inch blank space is created.
OR
  • Tab key helps in moving the cursor position to next field.
  • To move the cursor position to previous field, press Shift + Tab

Toggle keys are Num Lock, Caps Lock and Scroll Lock. Toggle keys are those keys which when pressed start an operation and when pressed again reverts back the operation. They are double-purpose keys.

Shift, Alt and Ctrl keys are called combination keys. They are used in combination (with other keys).

Moving/ Arrow key:

     
  • Home: Home key is used bring the cursor to the beginning of the current line.
  • End: End key is used to move the cursor position to the ending point of the current line.
  • Ctrl + Home: Brings the cursor position to the starting point of the current document. 
  • Ctrl+ End: Brings the cursor position to the ending point of the current document. 
  • Page Up: Show the one screen up information.
  • Page Down keys: Show the one screen bellow information.

To save a file:
Steps 

  • Click on Save option is present in the quick action toolbox (Right side of the Office button)

OR
  • Click on the Office button.
  • Click on save
OR
  • Press Ctrl+ S
         Save as window will appeared on the screen


  • Select the location where you want to save your file.
  • Type the file name on file name text box.
  • Press Enter key / Click on save button

Save As: is used to store an old file as a new/another file name.
Steps 
  • Click on Office Button (Top left corner of Word file) then click on Save As
OR
  • Press F12 key.
Save as window will appear.

  • Type new file name in file name text box
  • Click on save button/ enter button. 

How to protect a file with a password:
Steps 

  • (a) Open your file
  • (b) Press F12 Key
             Save As window will appear

  • (c) Click on tools option
  • (d) Click on general option
             General Window option will appear

  • (e) Type your password to open the textbox.
  • (f) Click on OK button.
  • (g) Confirm password window will appear.
  • (h) Click on OK button
  • (i) Save the file
How to change the password: 
Steps 
  • Go up to step (a) to (e) and then change the password.
  • Click on ok button
  • Save the file
How to convert a file into Read Only Mode:
Steps 

  • Open your file
  • Press F12 Key
        Save As window will appear.
  • Click on Tools option
  • Click on General option
        General option window will appear
  • Click on protect document button,
        Document protection window will appear on Task pane area. Task pane is area on the right side of the screen.
  • Cancel the Save As window
  • Check formatting and editing restriction checkbox.
  • Click on YES Start Enforcing Protection Button,
        Start Enforcing Protection window will appear.
  • Type your password and retype your password.
  • Click on OK button
  • This protected file cannot be edited but can be copied into a fresh page and the fresh page can be edited.

New Option in Office: is used to create a new file 
Steps 

  • Click on Office button
  • Click on New
        New document window will appear
  • Select blank document option
  • Click on create button
OR
  • Press CTRL + N

To close a File
  • CTRL+W: Opened File is closed but application runs.
OR
  • ALT+F4: closed the open file with application.

Open Command: This command is used to open the existing file.
  • Click on Office button
  • Click on open,
OR
  • Press CTRL+ O
        Open window will appear. 

  • Select the file name on the given list.
  • Click on Open button/ enter key.

How to print your file:
  • Click on office button
  • Hold the mouse pointer on print
OR
  • Press CTRL+ P
        Print window (Dialogue box) will appear.

  • Select the page range and no of copies.
  • Click on OK button

Print preview: This command is used to show how the document would looked like after being printed.
  • Click on Office button.
  • Hold the mouse pointer on print
  • Click on print preview
OR
  • Press CTRL+F2 for print preview.

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